Find out how to Recall a Message in Outlook

Outlook gives a built-in function that recollects an electronic mail or replaces a message, though there are just a few key necessities. On this article, you may study:

• Find out how to recall an electronic mail
• The necessities for recalling Outlook emails
• Outcomes and delays that may happen throughout recollects

Find out how to Recall an E-mail in Outlook (and Change It, If Desired)

While you try to retract electronic mail, Outlook might notify the recipient of the recalled electronic mail. To recall an electronic mail in Outlook:

1. Open Outlook and go to the Despatched Objects folder. 

   
   

2. Double-click the despatched message you need to recall to open it in a separate window.

   The choices to recall a message will not be obtainable when the message is displayed within the Studying Pane.

   
   

3. Go to the Message tab, choose the Actions dropdown arrow, and select Recall This Message.

   In Outlook 2007, go to the Message tab, within the Actions group, choose Different Actions, after which Recall This Message.

   
   

4. Within the Recall This Message dialog field, choose one of many following:

   • Delete Unread Copies of This Message to recall the message.
   • Delete Unread Copies and Change With a New Message to switch the message with a brand new one.

   
   

5. If you wish to obtain notification of the outcomes, choose the Inform Me if Recall Succeeds or Fails for Every Recipient test field. 

   
   

6. Choose OK.

   
   

7. When you chosen Delete Unread Copies and Change with a New Message, modify the unique message.

   
   

8. Choose Ship.

   
   

9. You may obtain an Outlook notification message concerning the success or failure of your try to retract or substitute the e-mail. 

   
   

Necessities to Recall an E-mail

To recall Outlook electronic mail:

• Each you and your recipient will need to have an Alternate server electronic mail account and use Outlook as the e-mail consumer.
• The recipient’s mailbox is open while you try to course of a recall.
• The unique message is unread and is within the recipient’s Inbox.
• The message was not touched by any course of, akin to a rule, spam filter, or add-in.

Doable Outcomes When You Recall Outlook E-mail

Relying on the settings of the recipient’s electronic mail consumer, whether or not the unique electronic mail has already been learn, and several other different components, the outcomes of your try to recall a message can differ. Following are a few of the potential outcomes of an Outlook recall. 

• If the recipient has learn the message, the recall will fail. Each the unique message and the brand new message (or notification of your try to recall the unique message) can be found to the recipient. 
• If the recipient has not opened the unique message and opens the recall message first, the unique message is deleted. Outlook informs the recipient that you simply deleted the message from their mailbox.

These outcomes additionally happen if the recipient strikes each messages to the identical folder, both manually or utilizing a rule.

If the recipient enabled Routinely course of requests and responses to assembly requests and polls, underneath Monitoring, and the recipient has not learn the unique electronic mail, Outlook deletes the unique message and informs the recipient that you simply deleted the message.

Nevertheless, if the unique message is marked as learn when the recall message is processed, the recipient is knowledgeable that you simply need to delete the message. The unique message stays within the recipient’s inbox.

If the recipient strikes the unique message out of the inbox and into one other folder (manually or utilizing a rule) and the recall message goes to the inbox, the retraction fails no matter whether or not both has been learn or not. The recipient is knowledgeable {that a} recall try failed. The recipient has entry to each the unique and the brand new electronic mail message. 

As well as, should you use Outlook on a cell gadget and try to recall a message, the method will probably fail. 

Delay Sending Messages

Sending an incorrect electronic mail could be counterproductive and even embarrassing. Whereas Outlook’s recall function may prevent in a pinch, you may alleviate some stress by scheduling an electronic mail to be despatched later or delaying messages to be despatched. This offers you time to acknowledge errors or replace data earlier than your electronic mail lands in your recipient’s inbox.